GRIN (FOR SINGLE PO)

The Goods Receipt Inward Note (GRIN) for a single Purchase Order (PO) is used to record the receipt of goods from a vendor based on one specific PO. This process ensures all item, vendor, invoice, and cost-related data are captured accurately.

  1. Go to the "Warehouse" menu.
  2. Under "GRIN", click on "Create". STEPS TO CREATE

This will open the GRIN form where you can begin entering details for a single PO.

GRIN Form for Single PO

GRIN FORM

General Information

This section captures all vendor and invoice-related information.

  1. Vendor Name – Select the vendor from the dropdown list.
  2. Vendor ID – This field auto-populates once the vendor is selected.
  3. Invoice Number – Enter the invoice number from the vendor.
  4. Invoice Date – Choose the invoice date using the date picker (format: mm-dd-yyyy).
  5. Invoice Value (without GST) – Enter the invoice value excluding GST.
  6. Total Invoice – Enter the total invoice amount including all applicable taxes.
  7. Gate Entry Date – Select the date when the goods physically entered the gate (format: mm-dd-yyyy).
  8. Gate Entry Number – Enter the gate entry reference number.
  9. PO Number – Select or input the corresponding Purchase Order number.

Items Section

GRIN FORM

Once the PO and vendor details are selected, related items will be automatically displayed in this section.user can enter or update additional information such as quantities and remarks as required.

Freight Charges

This section captures air shipment and customs-related information.

GRIN FORM

  • AWB Number 1 – Enter the first Air Waybill number.
  • AWB Date 1 – Enter the date related to AWB Number 1 (format: mm/dd/yyyy).
  • AWB Number 2 – Enter a second AWB number if applicable.
  • AWB Date 2 – Enter the corresponding date for AWB Number 2 (format: mm/dd/yyyy).
  • B/E Number – Enter the Bill of Entry number for customs clearance.
  • B/E Date – Enter the date of the Bill of Entry document.
  • GRIN Documents – Upload relevant files (e.g., invoices, AWB, or inspection reports).

Other Cost

Capture additional financial/logistics charges linked to goods receipt.

GRIN FORM

  • Freight – Enter freight charges incurred.
  • Insurance – Specify the insurance value or details.
  • Loading / Unloading – Add any applicable charges for loading or unloading.
  • Currency Conversion – Enter the value used for currency conversion if the invoice is in foreign currency.
  • Transport – Record transport charges, if any.

Other Charges

Use this section to log any additional charges not covered in the standard fields.

GRIN FORM

  • Other Charges Name – Provide a description or title for the charge (e.g., Handling Fee).
  • Other Charges Value – Input the value or amount for that charge.

All added entries will appear in the Other Charges Table, where you can also edit or delete them as needed.

Save

Once all required information is filled in, click the “Save” button to complete and submit the GRIN entry. This saves all the details to the system.

Icons

GRIN ICONS

  • Refresh – Click to reload the form and fetch the most recent data or reset unsaved inputs.
  • Home Icon – Takes you back to the application's main dashboard.
  • Back Icon – Navigates to the previous screen without saving any changes.