GRIN CREATE

The Goods Receipt Inward Note (GRIN) is used to record the receipt of goods from a vendor. This module ensures that all received items are properly documented, including vendor details, invoice data, item specifics, freight information, and additional costs.

  1. Go to the "Warehouse" section from the main menu.
  2. Click on "Create" under the "GRIN" option. STEPS TO CREATE

This will open the GRIN creation page where you can fill in the necessary details.

GRIN Form

GRIN FORM

General Information

This section captures essential details about the vendor and the invoice.

  • Vendor Name: Select the vendor from the dropdown list.
  • Vendor ID: Automatically filled once a vendor is selected.
  • Invoice Number: Enter the invoice number as provided by the vendor.
  • Invoice Date: Choose the invoice date using the date picker (format: mm-dd-yyyy).
  • Gate Entry Date: Select the gate entry date using the date picker (format: mm-dd-yyyy).
  • Gate Entry Number: Enter the gate entry number recorded at the time of delivery.

Item Section

GRIN ITEM FORM

Once a vendor is selected, the system will display related Purchase Order (PO) numbers.

In this section, you can review and update item-specific details:

  • PO Number: Choose the relevant Purchase Order number.
  • Item No / Description: Select the item number or its description.
  • Mftr Item No.: Automatically populated based on the selected item.
  • Mftr Batch No.: Enter the batch number assigned by the manufacturer.
  • Unit Price, Quantity, UOC, UOM: These will auto-populate based on the PO details.
  • Expiry Date: Enter the expiry date if applicable.
  • Manufacture Date: Provide the manufacturing date of the item.
  • COC/Insp. Reports Upload: Upload any Certificate of Conformity or inspection reports related to the item.
  • Taxes: Enter applicable taxes for the item, if any.
  • Serial No.: Add the serial number if the item is serialized.
  • Remarks: Add any comments or notes regarding the item.

To add more items, click the “Add Row” button.

Freight Charges

GRIN FREIGHT CHARGES

This section captures details about air shipment and customs documents.

  • AWB Number 1 / AWB Number 2: Enter one or two Air Waybill numbers (if applicable).
  • AWB Date 1 / AWB Date 2: Select corresponding dates for the AWB entries (format: mm/dd/yyyy).
  • B/E Number: Enter the Bill of Entry number for customs clearance.
  • B/E Date: Choose the Bill of Entry date (format: mm/dd/yyyy).
  • GRIN Documents: Upload supporting files such as invoices, certificates, or AWB scans.

Other Cost

GRIN OTHER COST

Enter any additional costs associated with the delivery of goods:

  • Freight: Mention charges incurred for freight or cargo movement.
  • Insurance: Add insurance details or amount paid for coverage.
  • Loading / Unloading: Include charges for loading and unloading.
  • Currency Conversion: Input currency conversion rate/value, if applicable.
  • Transport: Enter transportation charges incurred during delivery.

Other Charges

GRIN OTHER CHARGES

Use this section to capture any miscellaneous charges not covered above.

  • Other Charges Name: Specify the type of additional charge (e.g., handling fee).
  • Other Charges Value: Enter the corresponding charge amount.

Once added, the charges will appear in the Other Charges Table, where you can also delete or update entries.

Save

Click the "Save" button once all required information is entered. This will create the GRIN and store the record in the system.

Icons

GRIN ICONS

  • Refresh: Click this to reload the page and clear unsaved inputs.
  • Home Icon: Returns you to the main dashboard of the application.
  • Back Icon: Navigates to the previous screen without saving.