OPEN GRIN – Create

The Open GRIN (Goods Receipt Inward Note) is used to log the receipt of materials into the inventory without linking to a Purchase Order (PO). It is especially useful for handling non-standard receipts, customer-supplied items, and ad-hoc inbound material transactions.

  1. Click on "Warehouse" from the main menu.
  2. Under the "Open GRIN" section, select "Create". STEPS TO CREATE

User will be taken to the Open GRIN creation form where material receipt details can be entered.

Open GRIN Form

OPEN GRIN FORM

  • Material Sender: Specify who has sent the material (vendor, internal transfer, customer, etc.).
  • Receipt Reference No.: Enter the reference number provided by the sender (e.g., dispatch note or challan).
  • Remarks : To add any comments or special instructions.
  • Customer Supplied Item – Enable this toggle if the received items are supplied by a customer and not owned by your organization.

Items Section

This section allows you to enter the material details being received.

  • Item No/Description: Provide the item number or name/description.
  • Item Type: Select the appropriate category such as Raw Material, Finished Goods, etc.
  • UOM (Unit of Measure): Specify the unit used to quantify the item (e.g., Nos., Kg, Mtr).
  • Reference SO No.: Link the item to a relevant Sales Order.
  • Quantity (Qty): Enter the quantity being received for this item.
  • Binning Location :This indicates where the item will be stored.

To set binning location:

  • Click on the Binning Location button.

  • A new tab will open where you must:

  • Select the Warehouse and Location from dropdowns.

  • Enter the Quantity (must match the item quantity).
  • Save the binning entry.
  • You can add multiple binning locations if needed.
  • Returnable – Tick this checkbox if the item is expected to be returned later.
  • Item Remarks – Enter any item-specific notes.
  • Serial No. – If the item is serialized, click the Add button to enter serial numbers.

Use the Action button beside each item row to remove that entry. To add additional items, click the Add Row button at the bottom of the table.

Save

The Save button will remain disabled until:

  • All required fields in the header are filled.
  • At least one valid item row with binning information is completed.

Once both conditions are met, the button becomes active and allows you to save the Open GRIN record.

Icons

OPEN GRIN ICONS

  • Refresh – Reloads the form and clears any unsaved data.
  • Home – Returns to the application’s main dashboard.
  • Back – Navigates back to the previous screen or module.