SERVICE ITEM GRIN (For Single PO)

The Service Item GRIN for Single PO module allows users to record the receipt of service-related items tied to a single Purchase Order (PO). It ensures all vendor, invoice, item, and cost-related details are properly documented for audit and tracking purposes.

  1. Go to the "Warehouse" section from the main menu.
  2. Click on "Service GRIN (For Single PO)" under the "Service GRIN" category. STEPS TO CREATE SERVICE ITEM GRIN FOR SINGLE PO

This will open the GRIN creation form for single PO entries.

Service GRIN (For Single PO) Form

SERVICE ITEM GRIN FOR SINGLE PO FORM

General Information

This section captures the vendor and invoice details for the received service items.

  • Vendor Name – Select the vendor from the dropdown menu.
  • Vendor ID – This is auto-filled once the vendor is selected.
  • Invoice Number – Enter the invoice number provided by the vendor.
  • Invoice Date – Choose the invoice date using the date picker (format: DD-MM-YYYY).
  • Gate Entry Date – Select the gate entry date using the date picker (format: DD-MM-YYYY).
  • Gate Entry Number – Input the gate entry reference number.
  • PO Number – Enter or select the Purchase Order number associated with the received items.

Items Section

Enter item-specific details based on the selected vendor and PO.

SERVICE ITEM GRIN FOR SINGLE PO ITEM FORM

Once the vendor and PO are selected, all associated service items will be auto-populated. Users can then:

  • Enter or adjust received quantities
  • Add remarks or notes for each item

This ensures full traceability of what was delivered and received.

Freight Charges

Capture shipment and customs-related information for the service items.

SERVICE ITEM GRIN FOR SINGLE PO FREIGHT CHARGES

  • AWB Number 1 / AWB Number 2 – Enter one or two Air Waybill numbers, if applicable.
  • AWB Date 1 / AWB Date 2 – Select the relevant dates (format: mm/dd/yyyy).
  • B/E Number – Enter the Bill of Entry number from customs.
  • B/E Date – Enter the Bill of Entry date (format: mm/dd/yyyy).
  • GRIN Documents – Upload supporting files like invoices, customs paperwork, or AWBs.

Other Cost

Log additional charges incurred during delivery or processing of service items.

SERVICE ITEM GRIN FOR SINGLE PO OTHER COST

  • Freight – Add any freight-related costs.
  • Insurance – Specify insurance charges or details.
  • Loading / Unloading – Enter costs related to material handling.
  • Currency Conversion – Provide the value used for converting foreign currency (if applicable).
  • Transport – Input transport-related charges.

Other Charges

Use this section to add any additional costs not covered in the standard fields.

SERVICE ITEM GRIN FOR SINGLE PO OTHER CHARGES

  • Other Charges Name – Name or describe the additional charge (e.g., documentation fee).
  • Other Charges Value – Enter the monetary value for the charge.

Click the “Add” button to insert the charge into the list. All entries will appear in the Other Charges Table, where you can review or remove them as needed.

Save

Once all sections are completed and verified, click the “Save” button to submit the GRIN. This action will store the data and finalize the record in the system.

Icons

SERVICE ITEM GRIN FOR SINGLE PO ICONS

  • Refresh – Reloads the page and clears unsaved data.
  • Home Icon – Takes you to the main dashboard of the application.
  • Back Icon – Returns to the previous screen without saving changes.