SERVICE ITEM GRIN

The Service Item GRIN (Goods Receipt Inward Note) module is used to record the receipt of service-related items from vendors. It ensures accurate documentation of vendor details, invoice information, received service items, freight, and additional costs.

  1. Open the "Warehouse" menu.

  2. Under "Service GRIN", click on "SI GRIN". STEPS TO CREATE SERVICE ITEM GRIN

  3. Click the Plus icon (➕) to start creating a new Service Item GRIN entry. STEPS TO CREATE SERVICE ITEM GRIN

This will open the form where you can begin entering GRIN details for the received service items.

Service Item GRIN Form

SERVICE ITEM GRIN FORM

General Information

This section captures the essential details about the vendor and the invoice associated with the received service items.

  • Vendor Name – Select the vendor from the dropdown list.
  • Vendor ID – Auto-filled based on the selected vendor.
  • Invoice Number – Enter the invoice number as provided by the vendor.
  • Invoice Date – Select the invoice date using the date picker (format: DD-MM-YYYY).
  • Gate Entry Date – Choose the date when the service item entered your premises (format: DD-MM-YYYY).
  • Gate Entry Number – Enter the gate entry reference number.

Item Section

This section is used to record the individual service items received under the selected PO and vendor.

SERVICE ITEM GRIN ITEM FORM

Once the vendor and PO details are provided, the system will automatically display related service items. Users can fill in or modify the following:

  • Quantities received
  • Remarks or notes for each item

This ensures all relevant service details are properly documented.

Freight Charges

Add shipment and customs-related details, including AWB and Bill of Entry documentation.

SERVICE ITEM GRIN FREIGHT CHARGES

  • AWB Number 1 / 2 – Enter one or two Air Waybill numbers related to the shipment.
  • AWB Date 1 / 2 – Select the dates for each corresponding AWB (format: mm/dd/yyyy).
  • B/E Number – Enter the Bill of Entry number used for customs clearance.
  • B/E Date – Select the B/E date (format: mm/dd/yyyy).
  • GRIN Documents – Upload relevant files (e.g., scanned documents, AWB, B/E, or reports).

Other Cost

Enter any additional charges incurred during the delivery or handling of service items.

SERVICE ITEM GRIN OTHER COST

  • Freight – Enter the freight cost, if applicable.
  • Insurance – Input any insurance costs or details.
  • Loading / Unloading – Enter applicable handling charges.
  • Currency Conversion – Provide the value used for foreign currency conversion, if needed.
  • Transport – Add transport charges involved in the delivery.

Other Charges

Use this section to log any extra charges that don't fall under the predefined categories.

SERVICE ITEM GRIN OTHER CHARGES

  • Other Charges Name – Type the name of the additional charge (e.g., service fee, handling).
  • Other Charges Value – Enter the corresponding charge amount.

Click the “Add” button to include it in the list. All entries will be listed in the Other Charges Table, where users can also edit or remove entries.

Save

After entering all the required data, click the "Save" button to complete and submit the Service Item GRIN. All information will be saved to the system for future reference.

Icons

SERVICE ITEM GRIN ICONS

  • Refresh – Reloads the page and clears any unsaved data.
  • Home Icon – Returns you to the main dashboard or home screen.
  • Back Icon – Navigates back to the previous screen without saving.